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New After School Program Improvements

The Parents’ Association is thrilled to announce several Extra-curricular Activities (ECA) program improvements for the Autumn of 2018. We received feedback from parents, teachers and the school administration and have partnered with after school care to offer the following program improvements based on this feedback.

We understand that these changes are significant for all involved, including the Parents’ Association volunteers. We ask for your support and patience as we implement these changes. Please read the following information carefully and contact us with any questions. We will be available at the Annual General Meeting to answer your questions in person. We hope to work with you to ensure your children enjoy wonderfully enriching programs and a service you value.

Courses will begin October 2, 2018.  Registration will be open during the week of September 24, 2018. PA members will receive an email once registration is open.

We are thrilled to announce that we will be providing escort and supervision services to and from all after school activities. The class schedule has been adjusted to allow for these new procedures, and is as follows:

ECA Time Table (Tuesdays, Wednesdays & Fridays)
13:10 School Dismissal
13:15 – 13:40 ECA students convene at meeting point and eat lunch/snack
13:45 – 14:45 ECA Class 1
14:45 – 15:00 Transition from course/meeting point (parent pick up for children with only one ECA course)
15:00 – 16:00 ECA Class 2
16:00 Parent pick up/ transfer to Alles Kits

Escort and Supervision in Between Activities
All children enrolled in the first activity of each day will be directed to a meeting point directly after school where ECA Duty Coordinators will provide supervision and guidance. During the first transition period (13:10 – 13:45) children will be given an opportunity to eat lunch/snack. Each ECA course teacher will come to the meeting point to pick up the children registered for their course and will escort them to the course location. ECA teachers will also escort their students back to the meeting point after each course is concluded. ECA Duty Coordinators will be present at the meeting point in between, and at the conclusion of courses to assist. Parents will then pick up their children at the meeting point each day once their ECA courses are completed for the day. For this reason, parents will not be allowed to remain in the school while their children are taking an ECA course.

Pick Up Logistics
When picking up child(ren), parents must report to the secondary gate (orange) to check in with security to receive admission to the school and meeting point. Please allow 5-10 minutes to check in with security. Once at the meeting point, parents will check-in with the ECA Duty Coordinators to sign their children out for the day.

If your child(ren) are only attending a class during the first class time slot, you must report to the meeting point at 14:45 to pick up. If your child(ren) have courses in both time slots, you would report to the meeting point at 16:00 to pick up. If your child(ren) has only a course in the second time slot, you will be responsible for picking your child up from school dismissal, and bringing your child to the meeting point for the second time slot at 15:00. You may also separately arrange with Alles Kits to provide care before and after the class in the second time slot if you are not able to.  Parents who arrange for transportation outside of the school must inform us and your transportation service to arrange for a change in service separately, and let us know via email that your children will be picked up by the service, and not by you (the parent). Meeting points will be assigned based on the number of children registered. You will receive an email with your child’s pick up meeting point once they have been assigned.

New Payment Procedure
ECA courses will now be processed as a recurring payment via SEPA direct debit. Just like the PA membership, when you enroll the first time, you are acknowledging and agreeing to have recurring payments automatically charged to your card. We have worked with ECA teachers to establish an annual price for all classes (except Mad Science & Typing which have set course blocks). The subscription has been broken up into 9 payments. The first payment will be taken at the time of registration. The remaining 8 payments will be automatically processed on the 1st day of each month for 8 months, beginning on November 1, 2018. The last payment of the year will be processed on June 1, 2019. If you register for this course in the middle of the year, your subscription will begin the first day of the month after you subscribe, and you will only pay the remaining number of payments for the year.

For example, if you register on January 25, your first payment will be taken at the time of registration, and the next payment will be processed on March 1, and you would pay the remaining four payments on April 1, May 1 and June 1. Your child would begin attending class on the first week in February. Please contact us if you have any questions regarding this new payment process.

Additional Child care
If you need child care to be extended beyond 16:00, please contact Alles Kits separately to arrange for their services. You can register for their services on their website. They can provide child care until 18:00. If you are already enrolled in Alles Kits beyond 16:00, please let us know that your children will be picked up by the service, and not by you (the parent).

Nicole GottholdNew After School Program Improvements