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After School Activities Programme Details

Updated 19 September 2019 with information for the 2019/2020 year.

The Parents’ Association is happy to announce the continuance of several Extra-curricular Activities (ECA) program improvements which were originally implemented during the Autumn of 2018. Please read the following information carefully and contact us with any questions. We will be available at the Parents’ Evenings,  ECA Informational Meeting, PA Welcome Coffee and Annual General Meeting to answer your questions in person. We hope to work with you to ensure your children enjoy wonderfully enriching programs and a service you value.

It is our aim to begin classes in the first week of October.  Registration will be open after the Informational Meeting held on 20 September, 2019. PA members will receive an email once registration is open.

We are thrilled to announce that we will be continuing to provide escort and supervision services to and from all after school activities. The class schedule has been adjusted to allow for these new procedures, and is as follows:

ECA Time Table (Tuesdays, Wednesdays & Fridays)
13:10 School Dismissal
13:10 – 13:30 ECA students convene at meeting point and eat lunch/snack
13:30 – 14:30 ECA Class 1
14:30 – 14:45 Transition from course/meeting point (parent pick up for children with only one ECA course)
14:45 – 15:45 ECA Class 2
15:45 Parent pick up/ transfer to Alles Kits.
15:45 – 16:25 Escort/supervision services are available for an additional cost for students not attending Alles Kits, but who take buses/taxis at 16:25. Simply add this transport add-on to your registration and the monthly cost will be added.

Escort and Supervision in Between Activities
All children enrolled in the first activity each day will be directed to a meeting point directly after school where ECA Duty Coordinators will provide supervision and guidance. During the first transition period (13:00 – 13:30) children will be given an opportunity to eat lunch/snack. You must provide this lunch/snack or arrange for a hot meal separately to be delivered from the ESB Canteen. Each ECA course teacher will come to the meeting point to pick up the children registered for their course and will escort them to the course location. ECA teachers will also escort their students back to the meeting point after each course is concluded. ECA Duty Coordinators will be present at the meeting point in between, and at the conclusion of courses to assist. Parents will then pick up their children at the meeting point each day once their ECA courses are completed for the day. For this reason, parents will not be allowed to remain in the school while their children are taking an ECA course.

Pick Up Logistics
When picking up child(ren), parents must report to the secondary gate (orange) to check in with security to receive admission to the school and meeting point. Please allow 5-10 minutes to check in with security. Once at the meeting point, parents will check-in with the ECA Duty Coordinators to sign their children out for the day.

If your child(ren) are only attending a class during the first class time slot, you must report to the meeting point at 14:30 to pick up. If your child(ren) have courses in both time slots, you would report to the meeting point at 15:45 to pick up. If your child(ren) has only a course in the second time slot, you will be responsible for picking your child up from school dismissal, and bringing your child to the meeting point for the second time slot at 14:45. You may also separately arrange with Alles Kits to provide care before and after the class in the second time slot if you are not able to.  However, please be sure both ECA Coordinators and Alles Kits are aware of these arrangements. Parents who arrange for transportation outside of the school must inform us and your transportation service to arrange for a change in service separately, and let us know via email that your children will be picked up by the service, and not by you (the parent).

New Payment Procedure
ECA courses will now be processed as a recurring payment via SEPA direct debit. Just like the PA membership, when you enroll the first time, you are acknowledging and agreeing to have recurring payments automatically charged to your card. We have worked with ECA teachers to establish an annual price for all classes. The subscription has been broken up into 9 payments. The first payment will be taken at the time of registration. The remaining 8 payments will be automatically processed on the 1st day of each month for 8 months, beginning on November 1, 2019. The last payment of the year will be processed on June 1, 2020. If you register for this course in the middle of the year, your subscription will begin the first day of the month after you subscribe, and you will only pay the remaining number of payments for the year.

For example, if you register on January 25, your first payment will be taken at the time of registration, and the next payment will be processed on March 1, and you would pay the remaining four payments on April 1, May 1 and June 1. Your child would begin attending class on the first week in February. Please contact us if you have any questions regarding this new payment process.

Additional Child Care Services
There are some cases where children may require additional child care beyond the ECA class schedule from 13:10 – 15:45. Prior to 2018, children who used taxi and bus services were not able to participate in ECA classes because transportation services departed at either 13:10 or 16:25. Today in order to participate, Nursery – Primary 5 children require supervision from 15:45 – 16:25 and also require an escort to the taxi stand on Churchillian. We now offer this additional service.

For an additional 20 per child, per month you can opt to allow us to supervise your child in the ECA classroom, and escort your child to the taxi pick up area on Churchillian at 16:25. We will wait with your child and ensure they are picked up by their bus/taxi.
If you would like to utilize his service, simply select the option to have escort/supervision added to your reservation during ECA registration. An additional 20 per child, per month will be added to your monthly subscription for that class. Please only add this option to the class which takes place before the required supervision services.
Alles Kits
You may also require additional outside child care if you only register for one ECA class, but need care until 16:25 or later. If this is your circumstance, please contact Alles Kits separately to arrange for their services. You can register for their services on their website. They can provide child care until 18:00. If you are already enrolled in Alles Kits beyond 16:00, please let us know that your children will be picked up by the service, and not by you (the parent).
Nicole GottholdAfter School Activities Programme Details